Working Remotely: Resources for the Isolation
 

Hi everyone! I'll keep updating this with stuff that's primarily for this quarter, i.e. the struggles of working remotely. Please Slack me if you have questions, or email me with things. Happy working, thank you all!

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Accessing Collected Data for Current Projects:

Videos, Inquisit Data and Excel data can be found on the server. Instructions on accessing the server can be found here: https://www.dosclab.com/software-information

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In order to enter Paper Coded Data, follow the steps below: (IMPORTANT)

*Most, if not all, of the paper coded data can be found in the File Repository on the server

  1. Slack Lucy letting her know you will need access to Paper Coding Sheets

  2. Wait for Lucy to Slack you back (will remove you as 1st/2nd coder temporarily)

  3. Once Lucy has Slacked you, go to the File Repository on the left Sidebar Menu. Download all relevant files onto your computer.

  4. Slack Lucy letting her know you have downloaded all of the files. 

  5. Wait for Lucy, who will add you back as 1st/2nd coder

  6. After Lucy has Slacked you, process to do data entry. 

 

Please make sure to follow these steps, otherwise data will not be entered correctly or you will not have access to the paper coded files. 

 

If you are doing discrepancy coding, these steps are not necessary and you will have access to the File Repository all the time.

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Logging into RA Room Macs Remotely:

In order to access our Participant Database on Filemaker or run studies on Inquisit, you will have to access one of our lab Macs. We will be using a software called NoMachine that will allow you to mirror the Mac screen and control it remotely. 

Install NoMachine here: https://www.nomachine.com/download

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Using NoMachine:

Accessing the Computer:

  1. Log into the UCI VPN. Important. If you do not log into the UCI VPN, you will not be able to access the lab computers.

  2. Open NoMachine. You will see an instruction screen telling you how to enter IP addresses to remotely access computers. Read the instruction screen carefully before clicking "Continue".












     

  3. Once you click continue, you'll be taken to a page where you can enter the IP addresses for the computer you want to access. Here are the IP addresses for each of our RA room computers:

    1. Closest to the Door: 128.200.46.140​

    2. Middle computer: 128.200.46.139

    3. Closest to the wall: 128.200.46.246












       

  4. It will ask you to verify host authenticity. Click Yes.












     

  5. It will then ask you for a username and password. Enter as below:
                      Username: Development of Social Cognition Lab
                      Password: (Our usual password)












     

  6. Once you press enter, you will see a multiple preference screens. Go through them and press OK for all of them. Then you'll arrive at the computer log in screen. Log into the Development of Social Cognition Lab user as usual and you should be able to access the computer.

     

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Using the Computer:

Here are a few things to keep in mind while using the computer:

  1. You can fit the screen to size, so you can see the whole computer screen at once, or view the screen zoomed in. To toggle the settings, click on the very top right corner of NoMachine and it will take you to the settings page. Once you're done adjusting the settings, just click "Done."












     

  2. Only one person can use one computer at a time, so once you are done, just close the NoMachine window and it will log you out.

  3. If you are done, you can log out of the user but DO NOT SHUT DOWN THE COMPUTER OR PUT IT ON SLEEP MODE. We cannot use the computer if it is not active, so if you accidentally inactivate the computer (put it on sleep mode or shut it down), let Sifana know right away. 

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Signing into the Lab Zoom Account

In order to run studies online, you need to sign into the lab zoom account:

  1. Sign out of your personal account. Do not switch account, sign out completely.















     

  2. Select "Sign In with SSO"













     

  3. Enter "uci" for company domain.














     

  4. Enter the lab credentials for SSO. Do NOT sign in with your own UCI NetID. If you sign in with you own NetID, you will need to close the browser and quit it (by left-clicking the icon on your menu/taskbar and quitting out of the application, or force-quitting the application) and then try again. 
    If you need the lab password for the SSO, contact the lab manager.

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Scheduling and Running Online Child Participants:
We will be scheduling online participants a little differently from usual. Please read through the whole section before trying to schedule participants!
 

Recruitment and Scheduling

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  1. Access the Database:

    1. To Access the Lab Database on Filemaker: Please use NoMachine to remotely access the lab computers and then open the database on FileMaker as usual. Please note that we are currently only using email to recruit participants.

    2. To Access the Online Database of Academics: Please use the spreadsheet in the dosclab@uci.edu inbox. Make sure to fill out the "contacted by" and "contacted on" fields.

  2. BEFORE sending out a recruitment email, double-check previous studies run on the child, the child's age, and the age ranges for our current studies.​​

*This is so we do not send out a recruitment email to a parent whose child has already completed all the studies they are eligible for.

  1. Send out Recruitment Emails: Send out recruitment emails with the New Online Study subject. 
    All studies currently have the same calendar for signing up, except for MC.
    NOTE: MC has its own recruitment email! Please send out the correct recruitment email and edit all the bold text as usual. Remember to delete the study name from the subject line.

Confirmation

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After the parent has signed up for an appointment, do the following:

  1. Send out Confirmation Emails: Send out a confirmation email with a zoom link to the scheduled study. We are now using the same zoom link for all studies. Cc the RA who will be running the study (even if it is you).
    Note: ULD has its own confirmation email.

  2. Send out Docusign Forms: Every time you send out the Docusign form, you will need to edit the fields in order to send the form to the parent's email and the experimenter RAs emails.

    1. Parental Consent Form (DocuSign)​: ALWAYS 

    2. Demographics Form (DocuSign): ALWAYS

    3. Child Assent Form (Email pdf): Child 7+ yrs old

    4. Adult Consent Form (DocuSign): Storybook ONLY

Study Prep

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Please make sure you have all of the materials ready to run the study before you go on the call. Make sure to join the call AT LEAST 5 minutes before the scheduled time.

  1. Download the Consent forms and Demographics forms. Move them to the server (in Online Forms inside the Study folder).

  2. Access the Study Sheet for the study or studies you're running:
    DoSC Lab Google Drive > Running Online Studies > Study Sheet
    All study sheet spreadsheets have two sheet tabs:

    1. Participant ID Sheet​ (Use to find next Participant ID #)

    2. Counterbalancing Sheet (Use to find condition for the study)

  3. Access the Study Board and fill it out:
    DoSC Lab Google Drive > Running Online Studies > Study Board

  4. Open all of the measures and components of the study as needed. E.g.:

    1. ULD: Parent measure responses (to make sure parent filled out), Child measure (to fill out as you're running), ULD Silhouettes (stimuli)

    2. MC: Powerpoint for the condition (​stimuli), Protocol for the condition

    3. Storybook: Protocol for the condition, email with storybook ready

  5. Make sure all other tabs and windows are closed or minimized. 

Running a Study

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Make sure you are on the Lab Zoom Account

While on the Zoom Call:

  1. Consent: Make sure you have the parental and adult consent BEFORE running the study. If the adult or you, the RA, haven't signed yet, make sure to do so before proceeding. 
    Make sure the parent has provided audio/video consent before proceeding.

  2. Click Record (on the local computer) in zoom, to record the call.

  3. Display the Study Board on the screen to record before anything else.

  4. If the child is 7+ yrs old: Verbally assent the child, following the assent script in the script section of the lab manual.

  5. For Storybook: At the end of the study, confirm the email that the parent wants to use for the $3 Amazon gift card.

  6. Once you have finished debriefing, end the meeting.

  7. Fill out the Participant ID Sheet and Counterbalancing form.

  8. Once the recording has processed, upload the video to the server.