Working Remotely: Resources for the Isolation

Hi everyone! I'll keep updating this with stuff that's primarily for this quarter, i.e. the struggles of working remotely. Please Slack me if you have questions, or email me with things. Happy working, thank you all!

Accessing Collected Data for Current Projects:

Videos, Inquisit Data and Excel data can be found on the server. Instructions on accessing the server can be found here: https://www.dosclab.com/software-information

In order to enter Paper Coded Data, follow the steps below: (IMPORTANT)

  1. Slack Sifana letting her know you will need access to Paper Coding Sheets

  2. Wait for Sifana to Slack you back (will remove you as 1st/2nd coder temporarily)

  3. Once Sifana has Slacked you, go to the File Repository on the left Sidebar Menu. Download all relevant files onto your computer.

  4. Slack Sifana letting her know you have downloaded all of the files. 

  5. Wait for Sifana, who will add you back as 1st/2nd coder

  6. After Sifana has Slacked you, process to do data entry. 

 

Please make sure to follow these steps, otherwise data will not be entered correctly or you will not have access to the paper coded files. 

 

If you are doing discrepancy coding, these steps are not necessary and you will have access to the File Repository all the time.

Logging into RA Room Macs Remotely:

In order to access our Participant Database on Filemaker or run studies on Inquisit, you will have to access one of our lab Macs. We will be using a software called NoMachine that will allow you to mirror the Mac screen and control it remotely. 

Install NoMachine here: https://www.nomachine.com/download

Using NoMachine:

Accessing the Computer:

  1. Log into the UCI VPN. Important. If you do not log into the UCI VPN, you will not be able to access the lab computers.

  2. Open NoMachine. You will see an instruction screen telling you how to enter IP addresses to remotely access computers. Read the instruction screen carefully before clicking "Continue".












     

  3. Once you click continue, you'll be taken to a page where you can enter the IP addresses for the computer you want to access. Here are the IP addresses for each of our RA room computers:

    1. Closest to the Door: 128.200.46.140​

    2. Middle computer: 128.200.46.139

    3. Closest to the wall: 128.200.46.246












       

  4. It will ask you to verify host authenticity. Click Yes.












     

  5. It will then ask you for a username and password. Enter as below:
                      Username: Development of Social Cognition Lab
                      Password: (Our usual password)












     
  6. Once you press enter, you will see a multiple preference screens. Go through them and press OK for all of them. Then you'll arrive at the computer log in screen. Log into the Development of Social Cognition Lab user as usual and you should be able to access the computer.

     










 

Using the Computer:

Here are a few things to keep in mind while using the computer:

  1. You can fit the screen to size, so you can see the whole computer screen at once, or view the screen zoomed in. To toggle the settings, click on the very top right corner of NoMachine and it will take you to the settings page. Once you're done adjusting the settings, just click "Done."












     

  2. Only one person can use one computer at a time, so once you are done, just close the NoMachine window and it will log you out.

  3. If you are done, you can log out of the user but DO NOT SHUT DOWN THE COMPUTER OR PUT IT ON SLEEP MODE. We cannot use the computer if it is not active, so if you accidentally inactivate the computer (put it on sleep mode or shut it down), let Sifana know right away. 

Scheduling Online Child Participants:

We will be scheduling online participants a little differently from usual. Please read through the whole section before trying to schedule participants!

Recruitment and Scheduling

.

  1. Access the Database: Please use NoMachine to remotely access the lab computers and then open the database on FileMaker as usual. Please note that we are currently only using email to recruit participants.

  2. Send out Recruitment Emails: Send out recruitment emails with the new online study subject.
    NOTE: Each study now has its own recruitment email! Please send out the correct recruitment email and edit all the bold text as usual. Remember to delete the study name from the subject line.

Confirmation & Study Prep

.

After the parent has signed up for an appointment, do the following:

  1. Send out Confirmation Emails: Send out a confirmation email with a zoom link to the scheduled study. Cc the RA who will be running the study (even if it is you).

  2. Send out Docusign Forms: Every time you send out the Docusign form, you will need to edit the fields in order to send the form to the parent's email and the experimenter RAs emails.

    1. Parental Consent Form (DocuSign)​: ALWAYS 

    2. Demographics Form (DocuSign): ALWAYS

    3. Child Assent Form (Email pdf): Child 7+ yrs old

    4. Adult Consent Form (DocuSign): Storybook ONLY

Running a Study

.

While on the Zoom Call:

  1. Consent: Make sure you have the parental and adult consent BEFORE running the study. If the adult or you, the RA, haven't signed yet, make sure to do so before proceeding. 
    Make sure the parent has provided audio/video consent before proceeding.

  2. Click Record (on the local computer) in zoom, to record the call.

  3. If the child is 7+ yrs old: Verbally assent the child, following the assent script in the script section of the lab manual.

  4. For Storybook: At the end of the study, confirm the email that the parent wants to use for the $3 Amazon gift card.