Software Information

Server Access

Important lab documents are stored on a secure server dosclab$ smb share on Thor. 

Connecting to the server from lab: 

Connect to server from any of the Lab Macs:

  1. Open Finder

     

  2. Click on "Go" on the menu bar at the top














     

  3. Click on "Connect to Server"

  4. Under server address, enter: smb://thor.ss.uci.edu/dosclab$






     

  5. Your username: dosclabuser
    Your password: Ku5hn!rServer
    (This may be saved in the Lab Mac Keychain so you don't have to enter it.)








     

  6. You can now access the Server! Please allow all folders some time to load their contents!

Connecting to the server from home: 

In order to connect to the server, you need to connect to UCI via VPN and then connect to the server. You only need to set up the VPN the first time you do this (marked with:    ). For all future times, just follow the directions to connect to the VPN and Server (marked with:    )

Setting up UCI VPN on your personal computer for the first time:

  1. Download and Install the UCI VPN client (Cisco) onto your computer.
    Follow the directions outlined here for Software VPN: https://www.oit.uci.edu/help/vpn/

Do BOTH of the following steps to connect to the Server from your computer:

Connecting to the VPN from your personal computer:

  1. Launch Cisco.

     

  2. Enter vpn.uci.edu and click "connect".














     

  3. Under Group select "UCI"






     

  4. Enter your UCI NetID and Password





     

    1. If the banner pops up, click "Accept"








       

  5. You are now connected to the VPN! Now you need to access the server.

Accessing the Server from your personal computer:

​On a Mac:

  1. Follow the steps outlined at the top of the section under "Connecting to the server from lab"

On a Windows PC:

  1. Open File Explorer

  2. Click on "This PC" is the left Sidebar Menu











     

  3. Click on "Map network drive" on the menu at the top and select "Map network drive"




     

  4. (Leave Drive as is.) Under Folder enter: \\thor.ss.uci.edu\dosclab$










     

  5. Click "Finish" at the bottom of the window.

  6. You will see a window asking you to enter your network credentials. 
    Your username: ss2k\dosclabuser
    Your password: Ku5hn!rServer









     

  7. You can now access the Server! Please allow all folders some time to load their contents! Find the server under "This PC" on the Sidebar. 

REDCap (Data Entry)

The lab uses REDCap online software to enter data. REDCap is a secure online data collection tool primarily used in the academic research community. It helps us collect and store our data securely, compliant with all IRB and federally-mandated guidelines.

All DoSC Lab RAs are required to have a REDCap access account (and a UCI Health Services account) in order to create new projects and enter data on REDCap. If you do not yet have a REDCap account, make sure you've completed all the steps outlined for new RAs here and contact the Lab Manager if so.

If you are NOT a new RA and are having trouble logging into REDCap, call: 714-456-3333

You will be using REDCap to enter data. If you start a new project, you will need to create and set up REDCap Data Entry for your project (see below).

Please refer to the following resources to start becoming familiar with using REDCap:

REDCap Resources:

Creating a new Project

  1. Use the REDCap-Quick-Start-Guide.pdf to start your own project. 

  2. Go to User Rights and add the P.I. (Nadia Chernyak, @nchernya) and the Lab Manager to the project.

  3. Add the "Background Info" and "Demographics" Instrument Templates from the server. 

  4. Add any additional available Instruments required for your project, e.g. Give-N, from the server.

  5. Email the REDCap administrator, Andrea, to enable Double Data Entry (DDE) on the project. 
    REDCap Support and Andrea @: CBMISupport@uci.edu, "Hwang, Yi-Cheng" <ychwang@hs.uci.edu>
    With: 

    1. Your identity (DoSC Lab RA, P.I. Nadia Chernyak)

    2. Your REDCap ID

    3. The name of your project

  6. As soon as DDE is enabled on the project, add a first and second coder on the project. You can specify coders in User Rights. 

  7. Create any additional Instruments required required for your project.

  8. Let your first and second coder know that they can begin data entry!

  9. Once data has been entered, you should use the data comparison tool to review any discrepancies coded by the first and second coder.

FileMaker (Offsite and Participant Databases)

The lab uses FileMaker to organize and access the offsite and participant databases used for recruiting participants. You can access these databases from the RA Room computers or the secondary computer in the Main Lab. The FileMaker logo looks like this:

 

How to access the databases

The databases are stored on the server:

Participant Database (used to recruit in-lab participants):

smb://thor.ss.uci.edu/dosclab$/Recruitment/DOSC_Participant Database.fmp12

Offsite Database (used to organize offsite locations, i.e. schools, museums etc.):

smb://thor.ss.uci.edu/dosclab$/Recruitment/DOSC_Offsite Database.fmp12

Click to open the database. If presented with this screen, click Open, NOT Open Without Sharing:

Which will open a window that looks like this:

Adding New Contacts to the database

Note: The Contact Info Forms File (on the counter) also has a list of items to enter into the database when adding new contacts.

The database saves automatically. There is no save button.

  1.  Click on Parents. It will take you to the Parents Menu. Click on "Add Parent"











     

  2. Fill in the following information:
    i) First Name and Last Name: If either is unknown: "N/A"
    ii)How Do We Know Them? I.e. the recruitment site.
    iii) Record Status
         Complete if: first and last name, contact info and recruitment location known
    iv) Lab Assignment: DoSC Lab
    v) Contact Info: Primary Phone and/or Email. Add preferred method of contact.












     

  3. Click on Children at the top Menu bar to go to the Children Menu. Click on Add Child.












     

  4. Fill in the following information on the first page:
    i) First Name and Last Name: If either is unknown: "N/A"
    ii)Date of Birth
    iii) Gender: If known
    iv) Lab Assignment: DoSC Lab
    v) Child Notes: if applicable for e.g. pronunciation of child's name if confusing

  5. Click on Appointments in the secondary menu. Fill in the following information:
    i) Type: If unsure, select "Appointment Info"
    ii) Date: Date recruited/run on study
    iii) Time: If known, otherwise approximate
    iv) Study: Add if run in field. If just recruited, select Recruitment
    v) Video Release: If provided video consent
    vi) Consent Form: Enter date consent form was signed
    vii) Location
    viii) Completed:
     Enter after double-checking all info, including consent, has been entered.








     

  6. Click on Family in the secondary menu. Click on Link Parent. Search for previously entered parent.













    Once parent is linked, any siblings should also become visible. 

  7. Repeat steps 3-6 for each sibling if parent has provided info for multiple children.

Using the database to Recruit In-Lab Participants​

  1. Click on Children at the top Menu bar to go to the Children Menu. Click on Full Search.














     

  2. The search interface will look similar to the Add Child interface. Put in any required criteria e.g. Age = 3; Lab Assignment = DoSC Lab

  3. Click on Run in the top right corner.

  4. You will be presented with a list of eligible children entered into the database. Click on each child's name to access their record.

Adding New Studies and Recruitment Sites 

Click on Admin at the top Menu bar to go to the Admin Menu.









 

To Add New Studies 

Click on Manage Studies. You will see a list of studies. Click Add at the top of the window and add the Study Name and Lab. Remember to click Yes for Active.

To Add Recruitment Sites:

Click on Edit Recruitment List. A new window will pop up with a list of recruitment sites. Click Add at the top of the window and add the name of the recruitment site.​