Purchasing Supplies and Sundry

In order to order anything for the lab, you'll need to create a purchase order and, along with any links or invoices, send it to the departmental assistant, the financial assistant, and Nadia who approves all orders. 

If you are ordering something from Amazon or any other store:

  1. Create a purchase order for the items

  2. Create a list of links for the items 

  3. Send purchase orders and links in an email to Nadia and everyone else.

If you are ordering something custom made/anything which will provide you with an invoice

  1. Create a purchase order for the items

  2. Provide a link to the website for the items

  3. Attach the invoice(s) provided

  4. Send purchase orders and links in an email to Nadia and everyone else.

Links to all of the supplies purchased for lab (at the beginning and repurchased as required) can be found on this spreadsheet:

https://docs.google.com/spreadsheets/d/1uyODA9sluOz4lSD5TFQnonfe8EpgBjN2SisIGNzTFJM/edit?usp=sharing

Purchase Orders

Both blank copies of the purchase orders and a preliminary filled out purchase order can be found on the DoSC server at smb://thor.ss.uci.edu/dosclab$/Forms and Templates/Purchase Orders/​

Detailed instructions on how to fill out the Purchase Order can be found here: 

Example purchase orders can also be seen in the Submitted folder in Purchase Orders on the server.

KFS Number

Remember to make sure that you are entering the correct KFS Acct number. Here are KFS numbers for the different lab-related accounts:

  1. Nadia's Startup: GF14841

  2. Nadia's NSF: FG21971

  3. Lab UROP funds: GF11210

Signature

Under signature, you can electronically sign all POs using /s/ Your Name. 

Remember to cc Nadia for all purchasing-related emails since she will have to officially approve all orders signed by you.