Lab Checklists

Museum & Park Checklists

Take to Recruit!

  1. Flyers with lab info. Make sure to take at least 30.
  2. Contact Information Forms. Make sure to take at least 30.
  3. Prizes. Take 20 prizes to hand out. 
  4. Stickers. Make sure to take at least 40-50 stickers.
  5. Lab poster, tape and stapler.
  6. Clipboards and pens.
  7. Table (if needed).
  8. Name tags.

Take to Run Studies!

  1. Lab poster, tape and stapler.
  2. Camera, tripod, audio recorder. Make sure it's charged. Take charger.
  3. Study board, dry erase marker, and eraser. 
  4. Clipboards and pens. Take at least 3 clipboards and 5 pens.
  5. Study binder/box.
  6. Extra stimuli. If conducting multiple studies, make sure to take all stimuli.
  7. Stickers and prizes. Make sure to take an extra roll of stickers if running out.
  8. Table (if needed).
  9. Name tags.

After Getting Back

  1. File the consent form(s). File prioritization as follows:

    • Run on multiple studies > File in "To be Copied"

    • Has contact info provided > File in "Contact Info Forms"

    • Otherwise > File in cabinet in appropriate folder

  2. File contact info forms in "Contact Info" folder, ready to update the participant database. Add date, location, and study ID if relevant.

  3. Export and upload video and audio.

  4. Update the participant ID sheet, if needed.

  5. Put away study stimuli. Make sure to charge any electronics used.

  6. Update study tracking on RA Room whiteboard.

Preschool Checklists

Take to Recruit!

  1. Flyers with lab info. Make sure to take at least 30.

  2. Consent, demographics, & contact info forms. Make sure to take at least 30.

  3. Prizes. Take 20 prizes to hand out. 

  4. Stickers. Make sure to take at least 40-50 stickers.

  5. Lab poster.

  6. Clipboards and pens.

  7. Table (if needed).

  8. Name tags.

Take to Run Studies!

  1. Class lists and consent forms. 
  2. Camera, tripod, and audio recorder. Make sure it's charged. Take charger.
  3. Study board, dry erase marker, eraser. 
  4. Clipboards and pens. Take at least 3 clipboards and 5 pens.
  5. Study binder/box. 
  6. Extra stimuli. If conducting multiple studies, make sure to take all stimuli.
  7.  Name tags.

After Getting Back

  1. File the consent form(s).

  2. Export and upload video and audio.

  3. Update the participant ID sheet.

  4. Put away study stimuli.

  5. Update study tracking on RA Room whiteboard.

In-Lab Checklists

At the beginning of a Lab Shift

  1. Open ClickUp and check any assigned tasks.
  2. If scheduled for email: Check Email.

  3. If scheduled for voicemail: Check Voicemail.

  4. Check in with Lab Manager.

  5. If you have no assigned tasks/need some variety: Just ask!

Before Scheduling 

  1. Open the participant database.
  2. Open google calendar for In-Lab Openings through dosclab@uci.edu.
  3. Open google calendar for Child/Participant Schedules.
  4. Write down the age range and number of children still needed.
    BEFORE YOU CALL:
  5. Check: age of child, gender (if recorded), parent name, siblings (if recorded)
  6. Take a deep breath!

After Study is Scheduled

  1. Update the participant database.
  2. Update the google calendar; add child as: 
    "Last Name, First Name (Age Years; Months)

    Invite Lab Manager and all RAs scheduled in lab at that time.
  3. Update the whiteboard calendar; make sure to mirror google calendar format.
  4. Send the confirmation email to the parent.

(Running Studies in Lab)

Before Running a Study

  1. Consent form is ready on a clipboard with a pen.
  2. Camera is set up to record.
  3. Study board is filled in. Double-check the ParticipantID and condition.

  4. Stimuli is set up and ready for the study.

  5. Coding sheets for both the primary coder and secondary coder are set up, with pens.

After Running a Study

  1. File the consent form(s). 
  2. File coding sheets.
  3. Export and upload video and audio.
  4. Update the participant ID sheet.
  5. Update the participant database. Add any relevant notes.
  6. Tidy play area if kid has left it messy!

After a No-Show 

  1. Update the participant database.
  2. Update the google calendar.
  3. Mark appointment as a no-show on the whiteboard.
  4. Put away consent form.
  5. Put away coding sheets and stimuli.
  6. Follow up with the family: Call. Leave a voicemail. Send an email.
  7. Cheer up! No-shows happen; it's (an unfortunate) part of the research.